Privacy Policy for AirBase Research Project

Effective Date: 1 July 2025

Last Updated: 4 July 2025

1. Introduction

Welcome to the AirBase research project, led by Imperial College London. This privacy policy explains how we collect, use, and protect your personal data when you participate in our study through the AirBase website and dashboard.

2. Who We Are

Data Controller: Imperial College London
Principal Investigators: Andrew Grieve & Dr. Kayla Schulte
Contact Emails: a.grieve@imperial.ac.uk / k.schulte21@imperial.ac.uk

3. What Data We Collect

We may collect the following types of personal data:

• Identity Data: Name, email address, job title
• Demographic Data: Age, gender, ethnicity, education
• Health Data: Self-reported health status
• Exposure Data: Air pollution exposure data collected via the dashboard
• Location Data: Collected through the use of the app
• Survey Responses: From Qualtrics surveys before and after dashboard use
• Usage Data: Interaction with the dashboard and feedback from focus groups

4. How We Use Your Data

We use your data to:

• Develop and evaluate a web-based dashboard for air pollution exposure
• Provide feedback to you and your manager on exposure levels
• Inform strategies to reduce workforce exposure to air pollution
• Conduct scientific research and publish aggregated findings
• Support future ethically approved research

5. Legal Basis for Processing

We process your data under the following legal bases:

• Public Interest: For scientific research conducted by a public institution
• Legitimate Interests: To improve workforce health and safety
• Special Category Data: Processed under the basis of scientific research

6. Data Sharing and Transfers

We may share anonymised data with:

• Imperial College London staff and research collaborators
• Third-party service providers (e.g., Qualtrics, Idea Junction)
• Approved researchers for secondary analysis (link-anonymised only)

If data is transferred outside the UK, we ensure appropriate safeguards are in place, such as standard contractual clauses.

7. Data Retention

We retain your data for:

• 10 years after the study ends (for consent forms and research data)
• The study is expected to conclude in December 2024

8. Your Rights

You have the right to:

• Withdraw from the study at any time
• Request deletion of your data (unless already anonymised or published) via https://airbase.cloud/delete
• Access, correct, or restrict the use of your data (subject to research integrity)
• Lodge a complaint with the Information Commissioner's Office (ICO)

9. Data Security

We implement strict security measures to protect your data, including:

• Access-controlled storage (e.g., Imperial SharePoint, Google Cloud, Qualtrics)
• Link-anonymisation of survey responses
• Secure communication and data handling protocols

10. Contact Information

For questions or concerns about your data:

• Dr. Kayla Schulte – k.schulte21@imperial.ac.uk
• Andrew Grieve – a.grieve@imperial.ac.uk
• Imperial College DPO: dpo@imperial.ac.uk

11. Complaints

If you are not satisfied with our response, you may contact:

• Imperial College London Data Protection Officer
• Information Commissioner's Office (ICO): https://www.ico.org.uk